Most people have worked with coworkers who didn't take their duties seriously. The number of remote workers has increased recently along with the growth of online work, which has increased the necessity for employers to keep an eye on how their staff members are using business equipment. Software for staff monitoring can help businesses in this situation.
Understanding what is and what are the types and features of employee tracking software that is significant before you and your business. If you're considering an employee tracking software, do consider these factors.
What Is Software for Tracking Employees?
Administrators can use various tools and capabilities in employee monitoring software to track and record employees' behavior while working. The websites that staff members view, the messages they send, the applications they use, and the files they open are all included in this. Employee monitoring has two purposes: to verify that corporate laws and procedures are not broken and to ensure employee responsibility and productivity.
Using employee time monitoring software, you can monitor data stored on work computers and devices, apps installed, websites visited, and messages sent. It keeps an eye on customer data, accounting data, and corporate files. It can shield your company from threats, security lapses, and unethical behavior.
Types of monitoring software
Whether they are independent applications or a component of a gigantic, more flexible program, time trackers vary. Additionally, they differ in terms of their purpose (enterprise, monitoring, clock-in/clock-out), also how we use that.
Time tracking with employee timesheets (Standalone)
With an employee timesheet, this time tracker is straightforward. It allows you to:
- Using the work hours timer, you can track your activity time in real-time as you begin working on an activity and end it at the end. You can view your time entries in a list or a timeline at a later time.
- Enter time manually in the manual time-entering mode or timesheet view.
- Sort the time you've input according to the project, task, tag, client, or other criteria.
- Utilize the reporting tools (generate reports, export, save and send them to clients)
Project management software
Management can couple a project management tool with this kind of time-tracking software. Its main characteristics are project management features:
- Keeping track of project materials
- Project scheduling and planning
- Keeping track of activities and annotating them
- Exchange of files
- Making invoices and payments
- Self-contained timer
An employer can provide minor project management functions by particular time tracking software, including task grouping, budget and deadline set, and the distinction between billable and non-billable time.
Monitoring type
They essentially act as employee monitoring software since they are designed to track the time employees spend working and not working. Sometimes, tracking software for monitoring has the opportunity to randomly capture employee screens to determine if they are working or not.
The ability to measure how often employees use their keyboards or mice is an added feature of this kind of software.
There are times when you'll be lucky when you find employee monitoring software that tracks all the things you need. Before that, you need to know the essential aspects of any tracking tool while selecting.
Software selection guide for employee monitoring
Any firm must choose the best time monitoring software. The following are the most crucial factors you can take before choosing. The following factors should be considered team management capabilities, pricing, customer service and training resources, platform and integration options, and ease of use.
Let's learn about these features in detail:
Webpage surveillance:
Webpage surveillance keeps track of the websites an employee visits. The date and time the webpage was browsed are often included. You can frequently add categories and ban potentially harmful websites in your network. When these websites are accessed, the monitoring software for employees flags such occurrences and notifies the administrator.
Monitoring an application:
Monitoring an application uses software like watching over a website. An administrator can view the dates, hours, and duration of application access to determine, for instance, whether a user is playing games on business time or running unrelated apps. Additionally, some software offers recordings or images of this action.
Monitoring of live chat:
This sort of monitoring often keeps tabs on chat interactions taking place on various platforms, such as messengers and social media. Conversations with dates and timestamps indicate the location, participants, and discussion's subject.
Email monitoring:
Email tracking operates similarly to live chat monitoring on all major email services. Administrators have access to and can replicate any attachments.
Conclusion
As a result, tracking software is efficient and affordable, with several versatile basic and additional features that are straightforward to use.
